Roadmap to attendance success

Posted on 25 February 2019 in All news

Schools across the country are trying all sorts of motivational methods to encourage students to get to school on time. Guaranteeing full classrooms by the time the bell rings isn’t easy and a one-size fits all solution simply doesn’t exist! Instead, research suggests that a mix of strategies for improving attendance and punctuality is often the best approach. We’ve gathered a few tried and tested methods to reduce unauthorised absence and lateness in your school.

Digital does it best

Electronic registration systems manage communication between the classroom and school office efficiently and accurately. A paperless system is both more secure and easier to manage and access, gathering all student data in one system. A digital platform also makes it easy to gain a picture of attendance at a glance and recognise any trends early, so potential issues can be met head on.

Most office teams use electronic systems to plan next-step communications, contacting parents of absent students every day when registration has been completed. However, digital systems can support office teams with these communications, too. Truancy Call performs first-day contact on behalf of schools and is proven to reduce unauthorised absences and improve punctuality. With staff busy with the other daily tasks required to keep schools running efficiently, writing up emails and making phone calls can take up hours of valuable time. Make the most of technology, tailor made for the education sector, to support your office team in these time-consuming tasks!

Communicate a clear attendance policy

A clear attendance policy developed in collaboration with teachers, staff and parents should clearly explain the processes in place for ensuring regular attendance and reducing truancy.

Your attendance policy should explain why attendance is important and the steps the school will take in response to unauthorised absence. The policy should also explain the strategies your school will use for monitoring attendance; for example, your digital registration and attendance monitoring systems and how these are used to support student attendance.

The policy should also express your school’s attendance objectives and outline the methods with which your school will measure the effectiveness of attendance strategies. This is where your electronic attendance system comes into play! Utilise your school’s absence data to clearly communicate the current state of attendance. This information also enables your team to identify achievable objectives that can be easily measured in the future.

Make the most of your data

With data drawn dynamically from your school’s MIS, Truancy Call identifies students who are absent or late and manages first point of call communications utilising student information. Schools also have the option to filter the data down further, allowing you to remove parents or guardians who don’t require messages.

An electronic system like Truancy Call makes it easy to gain an up-to-date picture of attendance for one student, a class or the school. Having this information at your finger-tips empowers you to measure attendance objectives outlined in your attendance policy and plan ahead for individual students or the student population as a whole.

Talk to parents

Approaching the subject of truancy and attendance with parents can be tricky. Contacting parents when children are absent or late can be very difficult, particularly for busy parents unable to take phone calls or respond to emails. However, communicating about the importance of attendance is really important, particularly for parents of persistently absent students.

Truancy Call receives over a third of parental responses out of school hours, allowing hard-to-reach and busy parents to engage with your school at a time convenient for them, improving responses and strengthening school/home relationships in the long term. Truancy Call is also free for parents, ensuring total social inclusivity when it matters most.

Often, data and statistics can put attendance into perspective for parents. By sharing this information, you can clarify why attendance is so important and emphasise how they can support their child’s education.

To find out more or to arrange a demo, please contact our expert team today on 03333 131415.