5 Top Tips for a Great Parents’ Evening

Posted on 06 December 2017 in Our news

When you’ve got books to mark and lessons to plan, thinking about an upcoming parents’ evening can be stressful. That’s why planning ahead and making sure you’re organised is key to a smooth-running event that doesn’t leave you tearing your hair out.

At Contact Group, we recognise that there are certain things that can help your parents’ evening run without a glitch. That’s why we’ve put together some top tips to help you along the way:

  1. Be Prepared

Make some brief notes on each child and highlight any key points you need to discuss with their parents. It’s also worth thinking about the types of questions parents might ask you, as well as how to handle any potentially prickly issues. Finally, remember that English is not everyone’s first language and you might need to organise an interpreter.

  1. Be Polite

It sounds obvious, but being polite to each parent is key. When each parent arrives, remember to stand up, shake hands and greet them with a smile. This will help things get off on a positive note and goes towards building a positive relationship.

  1. Start and end on a positive

Even if you have bad news to share, always try and start and finish your parents’ evening meetings on a positive note. Doing this ensures that the parents don’t go away feeling disheartened and gives them something positive to consider too. It also means that parents are less likely to get defensive, which can make for an easier conversation.

  1. Time yourself

When you’re in the midst of a conversation, it can be easy to lose track of time. As you’ll only have short slots to spend with each parent, time yourself and make sure you stick to your allocation.

  1. Stay on track and print out your bookings

Gone are the days of paper booking slips, and relying on children to take home pieces of paper is a recipe for disaster. Not only are they easy to lose, but you’re unlikely to get them all back on time.

Instead, go paper free and use an online parents evening booking system that makes the appointments process smooth and hassle-free. Parents will be able to check your availability at the click of a button, it’ll be more straightforward and it will save you valuable time and energy. Finally, when both you and parents have a digital schedule, there’s far less room for error.

We’re in the business of making life easier for schools and parents and have developed a range of digital products to do just that. We are delighted to be launching a new parents’ evening booking system which can help primary and secondary schools save valuable time and energy.

Please contact us today on 03333 13 14 15 to book a free online demonstration of the system – it promises to revolutionise parents evenings in your school!